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Your profile photo appears at the top right of your Workday portal, in your profile, and as part of your searchable information in Workday. To change your profile photo: 

1. Click the Actions button in your Profile, hover over Personal Data, then click Change My Photo. 
2. Drag and drop your image from your desktop, or click the Select Files button to choose a file to upload.  
3. Crop and adjust the image by dragging the corners to the desired specifications. The portion of the image within the unshaded circle represents how your photo will display on your Workday pages and profile icon.  
4. Click OK and then Submit.  

Note: Compatible file types for photo uploads include .jpg, .png, and .gif.  

Course Roster Participation must be submitted by all instructors for all course sections to comply with financial aid requirements. Instructors must complete roster verification between the beginning of the term and Census date.

1. Log in to Workday, click the "MENU button" on the top left of the portal, and go to the "Teaching" app.
2. Under Roster and Teaching Schedule, select "Verify Participation for My Course Section."
3. Click the blank "Published Course Section" field and choose the correct term/semester.
4. Select the course section for which you wish to submit roster verification.
5. Choose an attendance answer for each student in your roster. Select at least one of each option. (Attending, No Longer Attending, and Did Not Attend).
6. Click "OK" when finished.

I’m a Staff/Faculty member, but I’m also taking classes. How do I change my Workday Profile to default to my Worker information instead of my Student Information?  

1. Log in to Workday and select the profile picture icon at the top right of the Workday portal, Then select the “View Profile” button. 
2. Select the “Actions” button under your name in the blue column. Scroll down the list and hover over the “Preferences” action, then select “Edit Preferences”.  
3. Scroll down slightly until you see the “Account Preferences” section. 
4. Click into the empty field next to “Preferred Default Profile View”.  Select “Worker”. 
5. Click “OK”, then select “Done”. 
6. Your profile sections in the blue column will now default to your Worker information. To view your Student information, click on the “Summary” section in the left blue column list. In the Worker/Student table, click on your name in blue under Student. The blue profile sections will display your student information. If you navigate away from your profile or log out of Workday, the profile will default back to your Worker information.

1. From the Workday home page, engage the "Search bar." Type “Student:” followed by the student’s first and last name. Choose the correct name from the results that populate.
2. You should now be viewing the student’s profile. In the blue column on the left, select the "Academics" section.

You can configure your search bar to find students without typing “Student:” See "How to set search bar to prioritize student results."  Review the job aid and more information about searching for students in Workday

Available to students who attended, graduated, or completed all courses at FLC after 1992.

View your transferred credits in your Workday profile.

1. Click on the "photo" icon at the top right of your Workday portal. Then click "View Profile."
2. Select the "Academics" section in the profile's left blue column.
3. Click on the External Records tab across the top of the section.
4. Here, you will see your transfer credits from other schools, standardized testing scores, and placement for math and comp courses.  

If you change your name, your new name will appear on transcripts ordered after the change has been processed. You can even request a replacement diploma that reflects your new name.

To change your legal name: 

1. Select the photo icon at the top right of your Workday portal. Then select View Profile. 
2. Select the Actions button in your Profile, hover over Personal Data, then select Change My Legal Name. 
3. Review the documentation requirements for changing your name.  
4. Confirm the Country field is correct (auto-populates to the United States of America) 
5. Enter a prefix in the field, if applicable. 
6. Update the First Name, Middle Name, and/or Last Name fields as needed.  
7. Enter a Suffix in the field, if applicable. 
8. Enter an explanation in the Comment box for the reason for the name change. 
9. You can drag and drop the required document into the Attachment box or select Select Files to upload it from a location on your computer.  
10. Select Submit. This request requires additional approval before updates appear in Workday. 

1. Navigate to the Academics app from either the Workday home page, Your Top Apps box, or the MENU at the top left of the Workday portal.
2. Find the Transcripts header on the correct task column list.
3. Select Self-Service Enrollment Verification.
4. Click the Academic Period field and type the term you wish to view. (ex. “Spring 2024”). Click Enter and select the desired term from the search results.
   *The Program of Study field is optional, but you can type the name of the program of study and click Enter to find the result.
5. In the Issue To field, type the entity the enrollment verification needs to reference, if applicable.
6. Check the boxes for the information you want to include in the enrollment verification (including Degree Program, GPA, Anticipated Graduation Date, Class Schedule, and Student ID). Any boxes not checked will not appear on the final document.
7. Click OK to proceed.
8. From this page, you can print the document to a PDF by clicking the Print button at the bottom. The document may load and pop up within a few seconds, which you can download.
   *You may instead receive a message that says, “Your Request is Being Processed. You can continue to wait or choose to be notified later.” This message is informing you that the document is being loaded. Click Notify Me Later to remove the notification.
9. Click on the bell icon at the top right of your Workday portal to find the document in your Notifications once it has been created. There will be an item in your Notifications called document Available: Print Layout-Self Service Enrollment Verification… pdf is now available… in the description.
10. Select the notification from your list on the left and then click the blue file in the notification details to open the Enrollment Verification document.
11. This document can be printed or downloaded from the buttons at the top right of the pop-up. Click the back arrow at the top left to return to Workday.

Navigate and manage your information within the Workday portal.

• Access Your Profile: Navigate to your profile by clicking the "person icon" (or photo) at the top right of your Workday portal. Click the "View Profile" button.
• Profile Sections: On the left side, you'll find different sections in the blue area. Click on each section to explore further. Use the "Tabs" in each section to access more detailed information.
• Important sections and features:
  • Actions: Use the "Actions" button for direct links to update your Medicare data, profile photo, legal name, or preferred name.
  • Summary: This is an overview page that includes basic student info, residency status, housing assignments, account activity, and work-study details (if applicable).
  • Personal: Edit personal details, including preferred name, pronouns, gender identity, access IDs, housing, and residency information through the tabs.
  • Contact: Check and modify your address and phone number.
  • Academics: See your program details, current classes, academic history, progress, and transfer records.
  • Student Financials: Look at your Transaction Summary for current term dues and specific "Due Now" information.
  • Action Items and Holds: Monitor required actions for Financial Aid, Admissions, or work-study onboarding, and view any active or resolved holds on your academic record.

Unused Registrations are courses taken with a Failed, Repeat, or Incomplete status assigned. You can drill into the blue number of unused registrations to see which classes are allocated as such.  

Unused Registrations does NOT capture completed courses from the Credits Satisfying column (aka TAR bucket) over the 120 degree/graduation requirement credits. The number of Unused Registrations + Credits Satisfying will not add up to the total courses taken. All classes taken will be listed in the APR's Major (and any other programs of study) requirement tables.  

For example, suppose an upperclassman completes a course that does not count toward degree or graduation requirements or is over 120 credits. In that case, you will not see those courses displayed in Unused Registrations. 

If you are completing a work-study at FLC, you can View Employment Profile information directly from your personal profile by switching the view:

1. Navigate to your profile by clicking the person icon (or photo) at the top right of the Workday portal, then click the View Profile button.
2. Your profile opens to the Summary section by default.
3. If you have an active work-study, you will see a heading for Worker and Student on the right side of this section.
4. *Note your name under Worker in blue, and below the name is your position name. Note your name under Student in blue includes your 900 ID number, and below the name restates “Student.”
5. To view your employment profile information, click your name in blue under the Worker header.
6. You will now see different sections in the left blue profile area that reflect employment information, such as compensation, job info, pay, absence, and more.
7. You can navigate to your student profile information in the Summary section by clicking your name under the Student header (includes your 900#). Alternatively, your profile will default back to student information if you navigate away from the profile. (For example, if you view your worker profile and then click on the Fort Lewis College icon at the top left to take you to the home screen and then go back to your profile, the information displayed will be your student information).

Review the following job aids for submitting timesheets, requesting time off, and reviewing payslips and pay information: ·

• Enter Time Worked & Submit Weekly Timesheets- Hourly Employees
• Request Time Off And Submit Absence Request
• Using the Pay App—View Payslips & Manage Pay Info

Action Items will also appear in the My Tasks inbox, typically with the ability to resolve the action. 

• Navigate to your My Tasks from the mailbox icon at the top right of the Workday portal
• On the left will be the list of all action items requiring action. Select the Financial Aid related task
• View the details for the action required and complete.
  • *This is typically attaching a document needed, signing an agreement, or following additional instructions. 

Browsing for other course sections of the same course

If a student is waitlisted in one-course section and decides to register for the same course but a different course section offering, the student must first drop the waitlisted course section and then self-register for the course section with available seats.

For example, suppose a student is waitlisted for a COMP 150 MWF 10:00 am – 12:00 pm course section but determines they would prefer a different course section of COMP 150 that meets T/R from 8:00 am-10:00 am. In that case, the student must first drop the waitlisted course section from "View My Courses" and then register for the COMP 150 T/R course section from "Find Course Sections." If the student does not remove the waitlisted course section from their registration, they will receive an error if they try to register for a different course section of the same course.

Lab/Lecture combination courses and waitlists

Waitlisting for lecture/lab combo courses is not allowed. Courses that require both a lab and lecture are filled as available. Students should simply wait to register until one of the course sections has available seats.

Instructor permission required courses

If a course section is tagged with "Instructor Permission Required," no waitlist will be available.

1. From the Workday home page, click on the "Search bar." Type "Student:" then the student's first and last name. Choose the correct name from the results that populate.
2. You should now be viewing the student's profile. In the blue column on the left, select the "Academics" sections.
   1. The "Overview" tab from this section displays the student's declared program(s) of study, majors, minors, and certificates.
   2. Click on the "Current Courses" tab. This displays all courses the student is registered for in the current term.
   3. The "Plan" tab refers to a customizable education plan advisors can create with students. Not all students will have a plan at this time.
   4. The "Academic History" tab is the equivalent of viewing the student's unofficial transcript. You can see all the courses they have taken and their earned grades in chronological order. Each academic period can be collapsed to help view one year at a time for multiple years in the history.
   5. Click on the "Academic Progress" tab to view the student's Academic Progress Report, which will replace the uAchieve degree audit. The report compiles the status of the program of study and unmet requirements for the student to complete their program of study.
3. The External Records tab shows test results and courses from other institutions attended. (ex. Advanced placement test scores, SAT scores, FLC placement scores, and completed transferred courses and credits from other institutions.